Project Funds FAQ

­Last updated: 10.3.2018

For specifics in regard to receiving payments from the FE Portal please read this post: How Do I Get Paid.

How much money is there?

Approximately, $61.7 million of the 1115 Waiver Medicaid Transformation Project (MTP) Funds are available to the BHT region to earn over the five-year transformation period. ACHs will receive all earned DY 1 funds through the FE Portal in one lump sum. Earned funds in DY 2-5 will be distributed semi-annually, aligned with pay-for-reporting (P4R) and pay-for-performance (P4P) measurement cycles.

How will Partnering Providers earn Medicaid Transformation Project Funds?

The BHT Board will approve the policy for all MTP Fund distribution. This policy will be informed by recommendations from the BHT Technical Councils including the Waiver Finance Workgroup, Provider Champion Council, Community Voices Council, Tribal Partners Leadership Council, and Community Based Care Coordination (Hub Council). In order to be eligible to earn MTP Funds, an organization must have completed an MOU.

How much money has been allocated to date?

The Waiver Finance Workgroup has approved the following allocation breakdown of Project Funds:

55% will be allocated to Collaboratives

Approved allocations to date include:

  • $4,000 for any Provider Partner who completes an MOU

  • $5,000-$50,000 for a behavioral health or primary care Partnering Providers who attest to a Medicaid patient mix of greater than the region’s 10% of communities of color

  • $5,000-$50,000 for any behavioral health or primary care Partnering Providers who attests to a Medicaid patient volume above 2,500-50,000 patients

  • $10,000 for any behavioral health Partnering Providers completing an Assessment

  • $15,000 for any primary care Partnering Providers completing an Assessment

  • $30,000 for any behavioral health Partnering Providers completing an Transformation Plan

  • $35,000 for any primary care Partnering Providers completing an Transformation Plan

30% will be allocated to Regional Infrastructure

Approved allocations to date include:

  • $50,000 for each rural county Collaborative Management Lead

  • $400,000 for Spokane County Collaborative network management

  • $450,000 for Year 1 Pathways Implementation and evaluation

10% will be allocated to Community Resiliency Fund

No funds have been allocated at this time. It is expected the first round of these funds will be available to be earned in late 2018 or early 2019

5% will allocated to BHT for administration of Medicaid Transformation funds

Approved allocations to date include:

  • $565,000 to BHT

How will Partnering Providers access or receive the earned funds?

All earned funds will be processed and distributive via the Financial Executor Portal. In order to access funds, Partnering Providers will have to complete a partnership agreement. As Partners earn funds, the BHT board will approve payments each month, and the FE will release the funds to Partners. Payments are made once the required milestones are met and amounts can be calculated. Distributions are available from the portal twice a month, except for certain periods in during the year when the portal is unavailable due to administrative maintenance. For more detailed information on how to receive payments, please read this post: How Do I Get Paid.

 

Will future money only go to primary care and behavioral health Partnering Providers?

We have not determined how resources will be allocated for years 2-5. It is possible that primary care and behavioral health will receive a majority of the funds and then allocate to other partners, but this has not been decided.

We have not identified how the Community Resiliency Fund will be allocated; we expect to release this process in late 2018 with funding being available in early 2019. We expect these funds to support linkages between social determinant of health and health care organizations. This is not intended to be the SDOH partner funding.

How will money be earned after this planning year, in years 3-5?

The region (via BHT) earns money differently than how providers earn dollars.

BHT earns the regional funds by submitting two reports to the Health Care Authority (HCA) each year. As long as we can demonstrate that we have met the anticipated milestones, we will earn 100% of the dollars.

BHT and the Waiver Finance Work Group have not yet made any additional decisions on how Project dollars will be earned by Partnering Providers other than the allocations established for this planning year (MOU, volume and equity accelerators, assessments, and Implementation Plans for behavioral health and primary care Partnering Providers).

BHT does expect that Project Fund allocations for Year 3-5 will be comprised of a combination of pay-for-reporting and pay-for-performance measures and will be informed by the Collaborative and Partnering Provider Implementation Plans. The Waiver Finance Workgroup will allocate dollars to specific improvement activities in late 2018 or early 2019. 

Should the source of the payments be classified as state, federal, or private donations?

Payments from the ACH are earned incentives under a performance contract. These are not federal or state grants or awards, and therefore an organization is not required to include them on their SEFA (Schedule of Federal Expenditures) report. We recommend that partners consult their own legal or finance teams for guidance on how to categorize the funds or any other reporting questions. For more information, you can read the entire HCA Contract* and Special Terms and Conditions.

What are the rural accelerator funds?

The rural accelerator funds were earned by each of the five rural Collaboratives ($50,000 each), to be used for supporting integration of primary care and behavioral health. It is anticipated funds will be used to support planning activities such as; staff to coordinate identified collaborative activities, technology to manage relationships and interactions among member organizations, cost to convene meetings and trainings, including materials. The funds may not be used for programs and/or services covered by Medicaid and other funders.

What are the equity accelerator funds?

The equity accelerator dollars were earned by primary care and behavioral health organizations that serve a client pool with greater than 10% racial diversity. This is meant to support organizations who take on serving a higher percentage of the underserved populations, who often correlate with a higher probability of negative health outcomes. This is a onetime payment to demonstrate the BHT’s commitment to closing the gap on health inequities.

What are the volume equalizer funds?

The volume equalizer dollars were earned by primary care and behavioral health organizations serving a higher percentage (>10%) of the Medicaid population, recognizing that the more people your practice serves the more your organization will need to do to meet Transformation goals.

What is the Community Resiliency Fund?

The Community Resilience Fund (CRF) will grow from the 10% allocation of project funds over 5 years, for a total of approximately $7.1 million, to be expended by 2022. It is meant to ignite and support regional, community-led initiatives aimed at strengthening resilience in our community through social determinant investments and key system investment to promote improved population health. We expect the Community Resilience Fund will deepen and strengthen existing investments as well as provide a model for future investments that is attentive to the ever-changing landscape.

How will the Community Resiliency Fund be spent?

No decision has been made yet on how these funds will be distributed. We will be conducting a community process to generate ideas from the region via brainstorming sessions with our council. We plan to have a model for distribution ready for board review this fall, with funds being distributed in early 2019.

Core Principles of the Fund:

  • Utilize data to drive community decision making

  • Extensive and expansive community feedback to inform where change is needed

  • Balanced community-based governance on fund distribution

  • Aligned priorities and leveraged investment across regional health and community

  • Utilize shared savings model to drive additional investment

 

What is the legal/fiduciary responsibility of BHT for funds that pass by, but not through, BHT in the FE Portal? If an ACH is audited, do they need to know how a provider spent earned dollars?

BHT will need to track how Partnering Providers earned the incentives according to our region’s approach to funds flow. However, BHT is not required by the state to manage how the money is spent by the Partnering Providers. BHT may elect to work with providers/partners to capture provider/partner-level spending of incentive dollars.

Are ACHs accountable to the budget amounts by category as submitted in project plans?

If not, is there a point in time where these categories and amounts are considered “locked in” or will there always be flexibility?

The budget amounts are, and will always be, flexible during the course of the Medicaid Transformation project. It is up to BHT on how they wish to spend the funds once they earn it.

 

Will BHT need any additional detail or reporting other than what is already outlined in the FE Portal and Project Plans?

The HCA encourages ACHs to keep detailed records of their budget and funds flow out to Partnering Providers in preparation for Implementation Plans and semi-annual reports. It is likely that BHT may be asked for further detail regarding how they are investing incentive dollars. Therefore, it would be a smart practice for Partnering Providers to keep detailed information on how their incentive payments were spent. Further guidance will be issued as Implementation Plan and semi-annual reporting templates are developed.

I’m a public hospital district and I received IGT funds. Who should I talk to about that?

Please email Ben Lindekugel, executive director of the Association of Washington Public Hospital Districts at benl@awphd.org. This article explains the IGT funding process in more detail.